TEAM SOLUTIONS
WORKFLOW SOLUTIONS
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REVIEW TOOL
PROJECT MANAGEMENT
TOOLS & INTEGRATIONS
Most artwork arrives as files β from an agency, a printer, a photographer. Put them in a Dropbox folder and they land in Approval Studio as projects, ready for review. Re-save a file and it becomes the next cycle of the same asset, with its review history intact β no one downloads and re-uploads anything by hand.
Nothing about how your team works has to change β only who does the uploading.
Three steps, once. There is no software to install and nothing to keep running.
Sign in and approve. A folder named Approval Studio appears in your Dropbox β that is the only place the integration can ever see.
Sign in with your own Approval Studio account. Projects are created as you, in your workspace, with your permissions.
That is the whole workflow from then on. Drag files in from your desktop, your phone, or let an agency drop them into a shared folder.
Like every Approval Studio integration, this one works through the API, which is included on Pro plans and above. On a Lite or trial account the connector will tell you so during setup rather than failing quietly later. Starting a workflow automatically needs workflow automation, included on Pro XL and Enterprise and available as an add-on on Pro.
The mapping is deliberately literal, so what you see in Dropbox is what you get in Approval Studio.
| In your Dropbox folder | In Approval Studio |
|---|---|
A subfolderSpring Campaign/ |
A project of the same name, created the first time something lands in it. |
A new filenamelabel-front.pdf |
A new asset in that project, at Cycle 1, ready to review. |
The same filename, re-savedlabel-front.pdf |
The next cycle of that same asset β Cycle 2, then 3 β keeping the comments and decisions that came before it. |
| The same file, untouched | Nothing. The connector compares content, not timestamps, so re-syncing costs nothing and never creates a duplicate version. |
Versioning follows the filename. Save a revision over label-front.pdf and it continues that asset's artwork cycles; save it as label-front-v2.pdf and you get a separate asset instead. Keeping the name is what keeps the review thread together β which is also how designers already work.
Dropbox notifies the connector the moment something changes, so artwork appears in Approval Studio almost immediately rather than on a schedule.
Twenty campaign variants at once is the same as one. The browser limit on selecting files simply does not apply.
Revisions stack onto the asset they belong to, so reviewers compare against what they approved last time instead of hunting for it.
Pick one of your workflows with a manual-start action and it runs once per project after the files land β so reviewers are notified without anyone opening Approval Studio.
A project per folder, everything into one project, or a project per file β for shops where one artwork is one job.
Working files, lock files and formats Approval Studio does not proof are filtered out and reported β not uploaded and left to fail.
The integration is an App folder application. Dropbox confines it to Apps/Approval Studio inside your account, and enforces that boundary itself β not in our code. The rest of your Dropbox is invisible to it, whatever happens.
Our design-tool integrations β Adobe, Figma, Canva β put the designer in control. This one is for the artwork you did not create. See all integrations.
No. It runs as a service, so there is nothing on your computer and no machine that has to stay switched on. Your laptop can be closed β files added from your phone or by a colleague still arrive.
Not today. Files move from Dropbox into Approval Studio only, and the integration holds read-only permissions, so it could not write to your Dropbox even if asked. Getting approved files back into the folder is something we are considering β tell us if you want it.
Nothing, if the file is unchanged β the connector compares content rather than timestamps, so a re-sync does not create a duplicate version. If the contents differ, it becomes the next version of that asset.
The same ones Approval Studio proofs: PDF, AI, EPS, PNG, JPEG, TIFF, GIF, BMP, Word, Excel and PowerPoint files, OpenDocument, RTF, TXT, HTML and MP4. Anything else β working files such as PSD or INDD, WebP, MOV, archives, audio β is skipped and reported.
Yes. Share the Dropbox folder with whoever supplies your artwork. Anything they add arrives in Approval Studio the same way, and they never need an Approval Studio login to hand work over.
Pro or above. The integration works through the Approval Studio API, which Pro unlocks β the same as every other Approval Studio integration. Any Dropbox plan is fine, including the free one. Starting a workflow automatically needs workflow automation, included on Pro XL and Enterprise and available as an add-on on Pro.
One button on your connection page removes the link, the settings and the stored history immediately. Everything already delivered stays in your Approval Studio account. You can also revoke access from Dropbox under Settings β Connected apps.
Connect a folder once. From then on, artwork that lands in Dropbox is waiting for your reviewers in Approval Studio β usually before anyone thinks to go looking for it.
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