• Product
  • Features
  • Resources
  • Pricing
Approval Studio
Open menu

Online Proofing Software for Creative Teams

Review, annotate, and approve designs in an online proofing tool built for artwork, marketing, and packaging teams. No back-and-forth emails, no lost feedback, and no version confusion.

Start a free trial
alt="Approval Studio reviews on G2 Crowd."
alt=""
Approval Studio has high ratings
alt="Person embracing a globe, representing browser-based design review across locations."

What is online proofing?

Online proofing is the process of reviewing, annotating, and approving a creative asset in a browser. The approver does not need to download the file. They can easily do everything on the asset. In this way, all the feedback stays in one place, and decisions are trackable and structured. 

Online Proofing Software Built around Real Teams

alt="Pencil drawing a freehand annotation line on a design."
Annotation tools

Full annotation support across 24 file formats. Highlight, point, draw, and leave comments directly on the artwork, including full PDF proofing with page-by-page annotation, and live website review.   

alt="Person sketching a comparison between two design versions."
Version Control &Comparison

Upload new versions with a single click. 4 comparison tools for precise change tracking where it matters. Store all assets in a built-in Digital Asset Library.

 

alt="Finger pressing a button to approve a design with one click."
One-click approvals

Reviewers approve, reject, or request changes with a single action in an intuitive UI. Approval Studio records who approved, when, and which version for full accountability. 

 

alt="Hand passing a key to another hand, representing login-free client access via a shared link."
Client Access without an Account

Send the client a link or an email for access without the need to sign in. A client can annotate, approve, discuss, compare, and more.

alt="Two hands shaking with message and email notification icons, representing real-time review alerts."
Real-time notifications

Get notified when feedback is left, a version is approved, or a deadline is approaching. Clients can stay on top of updates, too, if you choose to notify them.

 

alt="Two puzzle pieces connecting to represent tool integrations and API connectivity."
Integrations & API

Connect Approval Studio to tools your team already uses with built-in integrations or REST and GraphQL API. Connect to Claude, ChatGPT, n8n, or Make with a native MCP server.

 

Quick check

Do you need an online proofing tool?

Select everything that applies — we'll tell you which plan fits best.

alt=""

Freelancers

For solo designers who want to look professional and stop managing revisions over email. Send a link, get structured feedback, bill with confidence.

See how it works
alt=""

In-House
Teams

For marketing and creative teams with a fixed group of internal reviewers. Assign roles, automate routing, and get to approval faster.

See how it works
alt=""

Creative
Agency

For agencies juggling multiple client projects at once. Clear distinction between internal team and external users, no feedback buried in email, no version mix-ups.

See how it works
alt=""

Packaging
& Artwork:

For FMCG, pharma, and retail teams where artwork goes through legal, regulatory, and print checks. Full audit trail, barcode verification, DAL integration.

See how it works

How Online Proofing Works in Approval Studio

Person reviewing design work
Watch how it works
1
Upload A File
Upload a supported file type or bring assets directly from Adobe. You can set a deadline, assign reviewers, protect assets, or just send a link. No one needs to install anything.
2
Review & Annotate
Reviewers open a link and leave feedback directly on the file, pin comments for specific areas, and draw over the design. "On the top left of the third page..." era is over.
3
Approve Or Reject
Reviewers click Approve or Reject, and you instantly get a notification. Every approval is logged with a timestamp and the reviewer's name for a complete audit.

Connect your Stack to Approval Studio

Approval Studio online proofing tool integrations fit into every step of your online proofing process. For every action you do during this process, there is a native integration or API endpoint, allowing you to connect to practically anything.

Connect your Stack to Approval Studio

Approval Studio online proofing tool integrations fit into every step of your online proofing process. For every action you do during this process, there is a native integration or API endpoint, allowing you to connect to practically anything. 

alt="Three integration options: native connections to Shopify, Slack, Adobe, and Zapier; REST and GraphQL API; and MCP server for Claude, ChatGPT, n8n, and Make."

Plans to Fit Every Team

Cheaper than missed deadlines and chaotic stressful workflow

see all pricing

LITE

Fast review tool perfect for freelancers and small teams.

$12

per user / month

14-day free trial
5 users minimum
Unlimited reviewers & projects
5 GB storage space
5 annotation shapes
4 comparison modes
Live chats in review tool
Reporting & project history

MOST POPULAR

PRO

Project management tool for medium and large businesses.

$32

per user / month

14-day free trial after dem
5 users minimum
All Lite Package features +
5 GB storage space
Email support
User groups
Smart notifications
Adobe CC Integration

PRO XL

Project management tool for medium and large businesses.

$20

per user / month

14-day free trial after demo
15 users minimum
All Lite Package features +
30 GB storage space
Task management system
User groups
Smart notifications
Adobe CC Integration

FAQs

What is online proofing software?
Online proofing software is a platform where creative teams share design files with reviewers, collect structured feedback directly on the file, and manage the approval process, all in a browser and without email. It replaces the traditional cycle of exporting files, emailing attachments, and consolidating feedback from multiple reply chains into one centralised workflow.
What file types does Approval Studio support?
Approval Studio supports PDF, JPG, PNG, GIF, MP4, HTML banners, and multi-page documents. PDF proofing is fully supported with page-by-page annotation. For packaging artwork, the platform also handles layered files for color separation and barcode verification. We also offer live website proofing, supporting multiple pages review.
Do my clients need to create an account?
No. Clients and external reviewers receive a link and can leave feedback directly in the browser without signing up or downloading anything. This is one of the most common reasons teams switch to Approval Studio: no friction for the people giving feedback.
How is Approval Studio different from sending PDF comments by email?
Email proofing scatters feedback across threads, makes version tracking manual, and creates no audit trail. Online proofing tools like Approval Studio centralise all feedback in one place, keep a full version history, and record who approved what and when, which matters for compliance-sensitive industries and for any team that bills by revision.
Is Approval Studio good proofing software for designers?
Yes. As online proofing software for designers, Approval Studio is built around the designer's workflow: upload a file, share a link, collect precise annotated feedback, upload a revision, and get to approval faster. The comparison mode is especially useful for designers who need to show exactly what changed between versions.
Can I use Approval Studio as a proofing app on mobile?
Approval Studio is fully browser-based, which means it works on any device, including mobile and tablet, without a native iOS app download. Reviewers can leave feedback on the go, and team members get push notifications for new comments and approvals.
Does Approval Studio work for image proofing?
Yes. Approval Studio supports image proofing for TIFF, JPEG, PNG, GIF, BMP, and AI files. Reviewers open the image in the browser, place pinned annotations on the exact area they mean, and formally approve or request changes. Every round is timestamped and stored in a downloadable proof report.
Can I use Approval Studio for artwork proofing?
Yes. Approval Studio is purpose-built for artwork proofing. Upload your artwork (PDF, AI, or TIFF), share a review link with clients or stakeholders, and collect pinned feedback directly on the file. No account is required on the reviewer's end. Versions are tracked across revision rounds, and every approval is timestamped and recorded in a proof report.

Your next approval shouldn’t take a week

Start a free trial

Your next approval shouldn’t take a week

start a free trial